Round 2 of this series. I’m about to gut this video and turn it inside out. Kids, cover your eyes, this will get ugly.
- Delegation of mail and calendar. Once upon a time, in a world when dinosaurs roamed freely on this Earth there was a need to do this. (Okay, it wasn’t that long ago, but you get the point). However today, I don’t think this is needed anymore. You get an e-mail invite, and you can quickly accept or reject it, find out if it conflicts with other meetings, etc. The need to delegate your mail and calendar is now obsolete. There is an exception to every thing, and some executives may still have a need for this, but come on, how many of these executives are there out there? This point is moot at best.
- Folders or labels. That is the question. Yes you can’t create folders because the whole concept of organizing mail in folders is from that ‘dinosaur era’ I mentioned above. The problem with folders, is its one-to-one. How do I file an e-mail as “High priority, I’ll lose my job if I don’t get this sorted out ASAP” and “this is for project X”. Then after completing this task, I want to tag it with my “followup” tag so that I remember to check in a month later. I don’t want to lose the other tags. I haven’t found a way. Again, once upon a time, when you got physical mail you had to file it somewhere, you can only file it once. E-mail is different, and if you haven’t figured that one out yet, then yes you should get an assistant.
- Full corporate directory, and contact delegation. Ok you lost me here. There is an address book. I can search for people in it. Thats all most of us need.
- Folks, its called GMail, and not GRemoteWipePhone. If that is available via Outlook, then it shouldn’t. Remember point #3 from the first part? A costly excess of tools for people who don’t use them.
- Can’t Manage Conference Rooms. These guys must be looking at the regular, public gmail and not the corporate google apps. You can manage conference rooms, and schedules. AND double booking still happens on Outlook. Don’t blame the tools.
- Sure, lets say you do need to install all this stuff to hookup Outlook with GMail. Sounds like FUD to me, but for the sake of argument I will accept this. Here, the problem is really Outlook. The world is moving to web based applications, keep up. You only need a browser if you were using it via the web interface, which by the way does not contain a costly excess of tools for people that don’t use them. On the other hand, if you are obsessed with Outlook or absolutely need it – for whatever reason – , then perhaps Google Apps and Gmail is not for you.